Planning Portal

PublicAccess - Data protection and Copyright

Data Protection

The Department for Infrastructure (DfI) and the 11 Northern Ireland Councils (the Councils) are joint Data Controllers under the General Data Protection Regulations (GDPR) for the personal data gathered to enable the processing of; applications for any permission, consent, approval or determination; enforcement cases; or Tree Preservation Order requests.
The privacy notice provided below explains how DfI and the Councils look after your personal information. It contains the standards you can expect when we ask for, or hold, your personal information. It also covers what we ask of you to help us keep information up-to-date, how you can request a copy of the personal information we hold about you, and how you can report a concern. It also explains our information management policy.
Please note that as well as redacting personal information from representations received, the Councils and the Department will also redact any comments or information they consider as being derogatory or offensive in nature.


Plans, maps, drawings and other material submitted to the Councils or Department are protected by the Copyright, Designs and Patents Act 1988 (section 47). You may only use material which is downloaded and/or printed for consultation purposes, to compare current applications with previous schemes and to check whether developments have been completed in accordance with approved plans. Further copies must not be made without the prior permission of the copyright owner.
The following document types should be considered as “literary works” for the purposes of the Copyright Designs and Patents Act 1988:
  • Any type of Map, Drawing, Sketch, Plan, Elevation, Section, Level, Projection, or Model.
  • Additional information, reports and statements accompanying an application
  • Environmental Statements
  • Traffic Impact Statements
  • Retail Impact Statements
  • Any type of Additional Environmental Information
  • Any type of comment received to a planning application
  • Any type of petition received in support of or objecting to a planning application
  • In the case of an appeal, the statement of case from the Council or Department, the appellant’s statement of case and other person’s representation(s).
The owner of the copyright has the exclusive rights to copy the work, to issue copies of the work to the public and to communicate the work to the public.
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